10 Advantages of Using Cloud-Based Email Archiving Solutions

The need to archive emails is essential for businesses in the professional sectors, such as legal, accounting and financial services, where data retention is critical.

An article written by David Siddall in Dynamic Business states that nowadays, industries are opting for cloud-based email archiving solutions with in-house archiving becoming a less preferred option.

Listed below are the top 10 advantages of cloud-based archiving:

1. Worry-free cloud-based archiving compared to in-house archiving.
You will no longer need to think about hardware compatibility issues, maintenance and regular upgrades plus no need to hire an in-house IT personnel.

2. Email is surely intact and safe.
No one can change or tamper any email inside the cloud for future audits or litigation.

3. Cheaper and forseeable prices.
Compared to having an in-house IT person to maintain the process of email archiving, cloud-based archiving solutions are considerably cheaper in terms of upfront costs and monthly fees per user.

4. Quick search of past emails and files.
You can easily search and retrieve previous emails and documents in a matter of seconds.

5. Conveniently accessible.
You can access your archive using any device, anywhere and anytime as long as internet connection is available.

6. Unlimited backup.
Unlike the in-house email archiving, the cloud-based email archive solution does not limit space. It grows as the volume of your emails grow.

7. An assurance on better uptime schedule.
Compared to local solutions, if you are subscribed to a cloud based archiving model, power outages and hardware failures won’t be much of a problem.

8. Gathers all emails from incoming, outgoing, internal and even deleted ones.

9. Individual or global settings
Anyone from your staff can access their own archives if the right permissions are granted.

10. Iron-clad security
Data security for cloud based solutions are far more greater than local solutions.